Everything OpsWork prepares for your firm.

Enquiries and quotes

Emma

Enquiries read and drafted into a quote for you to approve.

e.g. an enquiry from Hartley Energy arrives; a draft quote waits for your approval.

• A summary of each enquiry from your connected mailboxes
• Tender notices scanned and tracked
• Idle enquiries flagged to you after five days

Documents, quality and safety

Sarah

Document revisions, issue records and quality registers kept together.

e.g. Rev C of a cable schedule is prepared for issue, with recipients recorded.

• Issue packs prepared, with recipient evidence recorded
• An audit-readiness view built from the quality records you keep
• CDM and HSE registers held with their evidence
• Competency records kept

Records and tracks. Accreditation and statutory duties stay with the people appointed to them.

Projects and contracts

James

Contract dates, notice clocks and registers in one place.

e.g. a contract expiry date for Hartley Energy shows up in your daily flags.

• Compensation event notice clocks start when you log the event
• Contract, framework and compliance dates checked daily and flagged
• Project, risk, variation and contract registers held in one place

Legal items are flagged to your director or solicitor.

Engineering

Robert

Technical work prepared for your engineer to check.

e.g. a technical query from Hartley Energy is logged and tracked until answered.

• Technical queries tracked and RFI responses drafted for engineer review
• Calculation templates and imported study results organised for checking
• Drawing registers, revisions and transmittals kept in order
• A standards index with clause pointers; add your own licensed standards

Fees and finance

Michael

Finance records and drafts prepared for you to review.

e.g. an overdue invoice for Hartley Energy is flagged so you can chase it.

• An application for payment drafted from the schedule you supply
• Invoice drafts recorded for your approval, with overdue invoices flagged for chasing
• Purchase orders and expenses recorded
• VAT and CIS drafts built from the figures you record

People and admin

Paul

People and subcontractor records kept in one place.

e.g. a training certificate nears its expiry date and a reminder is raised.

• Leave and absence recorded
• Starter, leaver, right-to-work and DBS records kept
• Training and subcontractor records, with expiry reminders

Records the determination. It does not decide employment status.

Catch contract dates in your email

Dates in your email, suggested with their source. You confirm each one.

e.g. a compensation event email: Letterbox suggests the NEC4 period, you confirm the date.

• NEC4 notices, with the period offered
• Payment and pay less notice dates
• Tender deadlines, kept once you confirm the date
• Connection clocks

Check drawing revisions against your register

Checks the drawing revision in an email against your register.

e.g. an email attaches Rev B but your register says Rev C. Letterbox flags it.

• Revisions read from attachment names
• Vendor document status wording, read from the subject

Check before you pay new bank details

Flags emails that change bank details.

e.g. a supplier email with new bank details gets a note: call them on your usual number first.

See who you are waiting on

Keeps track of the replies you are waiting for.

e.g. Northfield Cables has not replied to your Monday email, so it is listed.

• Each one listed with the name of who owes it
• A chaser draft when you ask for one
• A weekly summary of what slipped

A brief before your day and your meetings

Briefs that get you ready for the day and for meetings.

e.g. before your 10am client call, a brief of what the saved mail says.

• A morning brief
• A meeting prep brief from your calendar and saved mail

Sort your inbox and prepare replies

Your mail sorted, with replies drafted for you to send.

e.g. a client query lands in Needs you, with a draft reply in Drafts.

• Lanes, with what needs you first
• Unsent reply drafts waiting in Drafts for you to edit
• Learns your lane choices from the handling you approve
• Quiet hours that hold back notices

Cable design and crossing study

A draft cable design and crossing study, with worksheets for the calculations HVCO supports.

e.g. a draft study for a sample route lists its crossings and calculations.

Route options appraisal

Routes compared on the checks you declare and on cost; the cheapest option that passes is flagged.

e.g. four route options compared; the cheapest option that passes the checks is flagged.

Trench design and cross-sections

Cross-sections and 3D views of the trench, from the dimensions you record.

e.g. a cross-section shows two circuits in one trench, labelled with your dimensions.

Network area, proposed from your route

Proposes the network area from your route’s first point, using approximate NESO boundaries. You confirm it, and the source is shown.

e.g. a route starting in the north of England gets a network area to confirm.

Minimum cover check

Cable cover checked against minimums taken from operator documents, where the land use and voltage are recorded.

e.g. a cable under a verge is checked against a minimum cover figure.

Cable sizing checks

Design current, voltage drop, losses and short-circuit checks, with the inputs and the working shown.

e.g. a 400 m circuit is checked for voltage drop and losses.

Construction pack

A draft pack: cable, cut, drum and joint schedules, with a pulling plan and traffic proposal for review.

e.g. a pack lists each cable cut and drum, with a pulling plan for review.

Commissioning, as-built and handover records

A commissioning checklist, as-built records and a handover pack, compared with a tolerance you set.

e.g. installed length is compared with design, using the tolerance you set.