Know what every email needs before you open it.

Catch contract dates in your email

• NEC4 notices, with the period offered
• Payment and pay less notice dates
• Tender deadlines, kept once you confirm the date
• Connection clocks

e.g. a compensation event email: Letterbox suggests the NEC4 period, you confirm the date.

Check drawing revisions against your register

• Revisions read from attachment names
• Vendor document status wording, read from the subject

e.g. an email attaches Rev B but your register says Rev C. Letterbox flags it.

Check before you pay new bank details

Flags emails that change bank details.

e.g. a supplier email with new bank details gets a note: call them on your usual number first.

See who you are waiting on

• Each one listed with the name of who owes it
• A chaser draft when you ask for one
• A weekly summary of what slipped

e.g. Northfield Cables has not replied to your Monday email, so it is listed.

A brief before your day and your meetings

• A morning brief
• A meeting prep brief from your calendar and saved mail

e.g. before your 10am client call, a brief of what the saved mail says.

Sort your inbox and prepare replies

• Lanes, with what needs you first
• Unsent reply drafts waiting in Drafts for you to edit
• Learns your lane choices from the handling you approve
• Quiet hours that hold back notices

e.g. a client query lands in Needs you, with a draft reply in Drafts.